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Chart of Accounts

Location: Back Office > Platform Settings > General > Chart Of Accounts

Overview​

The Chart of Accounts module helps businesses manage and monitor all financial activities within the system. It organizes transactions into accounting categories such as revenue, expenses, liabilities, cash registers, bank accounts, accounts receivable, accounts payable, taxes, discounts, and inventory-related financial records.

This module provides visibility into financial operations and supports reporting, auditing, reconciliation, and daily accounting tasks.

Accessing the Module​

  1. Log in to the application.
  2. Navigate to Platform Settings.
  3. Open General.
  4. Click on Chart Of Accounts.
  5. Select the required category from the left-side menu.

Available Categories​

The Chart of Accounts module may include the following categories:

  • Revenue
  • Expenses
  • Liabilities
  • Cash Registers
  • Bank Accounts
  • Accounts Receivable
  • Accounts Payable
  • Sales Tax Payable
  • Cost of Goods Sold
  • Sales Discounts
  • Food Sales
  • Beverage Sales
  • Branch Cash Holds

Cash Registers​

Overview​

The Cash Registers section is used to monitor and manage cash-related transactions across branches and POS registers.

It helps track:

  • Opening balance
  • Closing balance
  • Register transactions
  • Cash movement
  • Staff-operated registers
  • Debit and credit entries

Features​

View Cash Registers​

Users can:

  • View register details
  • Check transaction history
  • Monitor balances
  • Verify debit and credit movements
  • View before and after balances

Create Ledger Entry​

Users can create a new ledger entry by:

  1. Clicking Create New Ledger Entry
  2. Selecting the transaction type
  3. Selecting the operated staff member
  4. Entering the amount
  5. Saving the transaction

Supported Transaction Types​

  • Branch -> Register (Opening)
  • Register -> Branch (Closing)

Branch Cash Holds​

Overview​

Branch Cash Holds helps businesses track branch-level cash availability and holdings.

Features​

  • View branch cash balances
  • Add branch cash hold entries
  • Monitor branch-wise cash distribution
  • Search branch records
  • Export reports

Add Cash Hold​

Users can:

  1. Click Add Cash Hold
  2. Select the branch
  3. Enter the amount
  4. Save the entry

View Cash Details​

Users can:

  • Check branch-wise balances
  • Monitor total cash holdings
  • View updated cash amounts

Bank Accounts​

Overview​

The Bank Accounts section is used to manage company bank accounts and related information.

Features​

  • Add bank accounts
  • Edit bank details
  • Delete bank accounts
  • View account information
  • Export bank account reports

Add Bank Account​

Users can add bank accounts using:

  • Account Number
  • Account Holder Name
  • IFSC/SWIFT Code
  • Bank Name
  • Branch Name
  • Status

Accounts Receivable​

Overview​

Accounts Receivable tracks all pending customer dues and unpaid customer orders.

Features​

  • View pending dues
  • Track due payments
  • Filter customer dues
  • Monitor outstanding balances
  • Export receivable reports

Available Details​

The receivables screen displays:

  • Total Due Amount
  • Due Orders Count
  • Customer Name
  • Order Details
  • Due Amount
  • Order Status
  • Service Type

Filters​

Users can filter records using:

  • From Date
  • To Date
  • Service Type
  • Order Status
  • Customer Name

Accounts Payable​

Overview​

Accounts Payable is used to manage unpaid supplier purchase orders and vendor liabilities.

Features​

  • Monitor unpaid purchase orders
  • View supplier dues
  • Track payable status
  • Export payable reports

Available Information​

The Accounts Payable section includes:

  • PO Number
  • Supplier Name
  • Order Date
  • Received Date
  • Payment Status
  • Unpaid Amount

Filters​

Users can filter payable records using:

  • Date range
  • Supplier name
  • Payment status

Sales Tax Payable​

Overview​

Sales Tax Payable tracks taxes collected from customer orders.

It helps businesses monitor tax liabilities before submitting taxes to authorities.

Features​

  • View tax collected
  • Monitor tax breakdowns
  • Track taxable orders
  • Export tax reports

Available Details​

The section displays:

  • Order ID
  • Customer Name
  • Order Amount
  • Total Tax Amount
  • Tax Breakdown
  • VAT/GST Details
  • Order Status
  • Date and Time

Filters​

Users can filter tax records using:

  • From Date
  • To Date
  • Date range

Cost of Goods Sold​

Overview​

Cost of Goods Sold helps businesses track ingredient and inventory costs associated with completed orders.

Features​

  • View total COGS
  • Monitor food cost analysis
  • Track order-level costs
  • Filter records by date
  • Export reports

Available Information​

Users can view:

  • Total Cost of Goods Sold
  • Total Order Amount
  • Total Orders
  • Customer Details
  • COGS Amount
  • Order Status
  • Date and Time

Benefits​

  • Helps analyze profitability
  • Monitors inventory expenses
  • Supports financial reporting
  • Assists in margin calculation

Sales Discounts​

Overview​

Sales Discounts tracks all discounts applied to customer orders.

Supported Discounts​

  • Item Discounts
  • Promo Discounts
  • Additional Discounts

Features​

  • View total discounts
  • Monitor discount trends
  • Analyze promotional performance
  • Export discount reports

Available Information​

The page displays:

  • Order ID
  • Customer Name
  • Item Discount
  • Promo Discount
  • Additional Discount
  • Total Discount
  • Order Status
  • Date and Time

Revenue​

The Revenue section tracks all business earnings generated through orders.

Revenue categories include:

  • Food Sales
  • Beverage Sales

Food Sales​

Overview​

Food Sales displays all revenue generated from food items.

Features​

  • View total food sales
  • Track completed orders
  • Monitor average order value
  • Analyze food revenue trends
  • Export reports

Available Information​

Users can view:

  • Total Food Sales
  • Total Orders
  • Average Order Value
  • Customer Name
  • Service Type
  • Food Sales Amount
  • Order Status
  • Date and Time

Filters​

Users can filter using:

  • From Date
  • To Date
  • Date range

Beverage Sales​

Overview​

Beverage Sales displays revenue generated from beverages and drinks.

Features​

  • Monitor beverage revenue
  • View beverage order details
  • Track average beverage sales
  • Analyze beverage performance
  • Export beverage reports

Available Information​

The page displays:

  • Total Beverage Sales
  • Total Orders
  • Average Order Value
  • Customer Name
  • Service Type
  • Beverage Sales Amount
  • Order Status
  • Date and Time

Filters​

Users can filter using:

  • From Date
  • To Date
  • Date range

Conclusion​

The Chart of Accounts module provides centralized financial visibility for accounting operations within the system. It helps businesses manage revenue, expenses, liabilities, taxes, cash flow, and operational accounting activities efficiently.

Using these tools regularly helps maintain accurate financial records, improves reporting accuracy, and supports better business decision-making.